All vendor payments over $25,000 must be paid by ACH payment. If you are
dealing with a vendor who will require a $25,000 or greater payment and
is not already set up as an ACH vendor, the following forms must be
sent to the vendor:
Friday, December 21, 2012
DISTRIBUTION
Copies of invoice/vouchers are no longer distributed to the departments. All vendor invoices must be approved by the department before Accounting can process payment. If a department has processed a goods receipt on a purchase order, no further approval is necessary for Accounting to proceed with vendor payment.
Warrants are mailed directly to vendors by the State of Nebraska, Department of Administrative Services. The State has implemented a Single Warrant Writer system which prints, folds and seals the warrant and prepares it for mailing, all in one operation.
Vendors no longer receive a copy of the invoice/voucher with the warrant, but see the vendor invoice number(s) or other information needed to identify the payment on the new warrant stub. There may be situations where a department or vendor needs to arrange for pick up or other special handling of a warrant instead of having it mailed by DAS. In these cases, the invoice must be clearly marked with any special handling instructions.
There are no changes to the distribution of payments related to the Visiting Personnel & Miscellaneous invoice (speakers, honorariums, etc.) or the Warrant Request invoice (refunds of revenue). These warrants are printed on the new form but will still be forwarded to the originating department.
INVOICE & VOUCHER PROCESS
he Invoice/Voucher is a computer generated form produced from the
accounts payable system. It is the official University of Nebraska cover
form used to submit non-payroll vendor and other bills to the State for
check writing. The original Vendor Invoices, Visiting Personnel forms,
Employee Expense Reimbursements forms and other documents are all
attached to this form.
PAYMENT FOR GOODS AND SERVICES
- Parked Invoice - Department enters the invoice into SAP, writes the SAP document number in red in the top right corner of the original bill and forwards it to Accounting for processing.
- Direct Pay - Department sends the original bill with an authorized department signature and the cost center to charge to Accounting for processing.
- Framework (an open-ended or blanket purchase order) - Department sends the original bill with the framework number written on it, an authorized department signature and the cost center to charge (if necessary) to Accounting for processing.
- Purchase Order - Department sends the original bill with the purchase order number written on it and either a goods receipt number (for online SAP users) or an authorized department signature to Accounting for processing.
ACCOUNTS PAYBLE MANAGEMENT
Accounts payable outsourcing of automation tasks to Heka helps clients
enjoy a number of benefits that work to their ultimate advantage.
- High accuracy
- Superior quality
- Low cost of operation
- Real-time tracking and reporting
- Reduced annual accounts payable ledger costs
- Centralized control over payables across the enterprise, despite of the actual physical location
- Error-free accounts payable process
- Support by accounts payable specialist at no extended cost
Accounts Payable Process
Outsourcing accounting services offer a number of benefits that improve profitability, enhance sustainability, and add to the market advantage. However, careful selection of service provider is critical to make the outsourcing objectives work and high quality of services is maintained throughout. Accounts payable management solutions by Heka support services takes care of all client concerns on cost and quality. Our accounts payable process includes the following steps and quality check assuring the best possible product delivery.
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